By-Laws
Indiana Coalition for Public Education of Monroe County
Approved: January 25, 2012
Amended: December 3, 2012
ARTICLE I: Name
The name of this organization shall be the Indiana Coalition for Public Education of Monroe County and South Central Indiana. This local organization is an integral part of the Indiana Coalition for Public Education and shall coordinate its efforts with that group.
ARTICLE II: Purpose and Policy
Section 1: Purpose
The purpose of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be to support public education and to act on selected governmental issues in conformity with the Principles of the Indiana Coalition for Public Education of the United States.
Section 2: Policy
The Indiana Coalition for Public Education of Monroe County and South Central Indiana shall oppose any public policy which detracts from the support of public education.
ARTICLE III: Membership
Section 1: Eligibility
Any person who subscribes to the purpose, policy, and principles of the Coalition shall be eligible for membership.
Section 2: Types of Membership
The membership of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be composed of voting members and associate members.
A. Citizens at least 18 years of age who join the Indiana Coalition for Public Education of Monroe County shall be voting members of both the local association and the state association.
B. Associate members shall be all other members who join the Coalition. They shall be non-voting members.
ARTICLE IV: Board of Directors
Section 1: Numbers, Manner of Selection, and Term of Office
The Board of Directors shall consist of the Officers, three elected Directors, and not more than three appointed directors.
A. Three Directors shall be elected by the general membership at each Annual Meeting and shall serve for a term of two years, or until their successors have been elected and qualified. Two persons may share a position as co-officers. The elected Directors shall take office after the adjournment of the outgoing Board during the Board Meeting following the Annual Meeting.
B. As soon as possible after the Annual Meeting, those members of the Board who will be in office on January 1st shall appoint such additional Directors, not exceeding three, as they deem necessary to carry on the work of the Coalition. Appointed Directors shall take office on January 1st and serve for one year.
Section 2: Qualifications
Only persons who are voting members of the Indiana Coalition for Public Education of Monroe County and South Central Indiana may be elected, appointed, or continue to serve as an officer or director of this organization.
Section 3: Vacancies
Any vacancy occurring in the Board of Directors other than in the chairmanship by reason of the resignation, death, or disqualification of an officer or elected member may be filled, until the next Annual Meeting, by a majority vote of the remaining members of the Board of Directors. Three consecutive absences of any member from a Board meeting without valid reason shall be deemed a resignation.
Section 4: Midterm Vacancies
In case of a midterm vacancy other than in the chairmanship, an officer or Director-at-large shall be elected at the next annual meeting to a one-year term, in order to preserve the biennial rhythm. Any new vacancy created by that election is to be filled by election at the same meeting.
Section 5: Powers and Duties
A. The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct the same, subject to the instructions of the general membership.
B. It shall plan and direct the work as necessary to carry out the program as adopted by the Indiana Coalition for Public Education.
C. In even-numbered years, the Board shall review the Policies and Procedures adopted by previous Boards.
D. The Board shall create and designate such special committees as it may deem necessary.
Section 6: Meetings
There shall be at least nine regular meetings of the Board of Directors annually. The chairperson may call special meetings of the Board of Directors and shall call a special meeting upon the written request of three members of the Board.
Section 7: Quorum
A. A majority of the members of the Board of Directors shall constitute a quorum.
B. Any one or more members of the Board may participate in a meeting by means of conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
C. Board members who are unable to attend a Board meeting may appoint an alternate, who will have full voting rights.
ARTICLE V: Officers
Section 1: Enumeration and Election of Officers
The Officers of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be a chairperson, a Vice-chairperson, a Secretary, and a Treasurer, who shall be elected by the general membership at the Annual Meeting for a term of two years and shall serve until their successors have been elected and qualified. The officers shall take office after the adjournment of the outgoing Board during the Board Meeting following the Annual meeting.
Section 2: The chairperson.
The chairperson shall preside at all meetings of the organization and the Board of Directors. The chairperson may, in the absence or disability of the Treasurer, sign or endorse checks, drafts, and notes. The chairperson shall be, ex-officio, a member of all committees except the Nominating Committee. The chairperson shall have such usual powers of supervision and management as may pertain to the office of the chairperson and perform such other duties as may be designated by the Board.
Section 3: The Vice-chairperson.
The Vice-chairperson, shall, in the event of absence, disability, or death of the chairperson, possess all the powers and perform all the duties of that office. In the event that the Vice-chairperson is unable to serve in this capacity, the Board of Directors shall elect one of their members to fill the vacancy. The Vice-chairperson shall perform such duties as the chairperson and the Board shall designate.
Section 4: The Secretary
The Secretary shall keep minutes of all meetings of the Coalition and of all meetings of the Board of Directors. This person shall notify all Officers and Directors of their election. The Secretary shall sign, with the chairperson, all contracts and other instruments when so authorized by the Board, and shall perform such other functions as may be incident to the office.
Section 5: The Treasurer
The Treasurer shall collect and receive all moneys due. This person shall be the custodian of these moneys, shall deposit them in the financial institution(s) designated by the Board of Directors, and shall discharge the same only upon order of the Board. The Treasurer shall present statements to the Board at its regular meetings and an annual report to the Annual Meeting.
ARTICLE VI: Financial Administration
Section 1: Fiscal year
The fiscal year of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall begin on the first day of January in each year.
Section 2: Dues.
Annual dues are payable on the first day of the fiscal year (January 1). Any member who fails to pay dues by June 30 shall be dropped from the membership rolls. The Board shall submit recommended changes in dues for individual and/or joint membership at the annual meeting for approval by a 3/5 affirmative vote of members present and voting.
Section 3: Financial Review
The Board of Directors shall review the financial records annually. At its direction, reviews may be conducted by other persons.
Section 4: Budget
A budget for the ensuing fiscal year shall be submitted by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the Coalition as a whole.
Section 5: Budget Committee
A Budget Committee shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing fiscal year. The proposed budget, as approved by the Board of Directors, shall be sent to all members at least three weeks before the Annual Meeting. The Treasurer shall not be eligible to serve as chairman of the Budget Committee.
Section 6: Distribution of Funds and Property on Dissolution.
In event of a dissolution for any cause of the Indiana Coalition for Public Education of Monroe County and South Central Indiana, all moneys and securities which may at the time be owned by or under the absolute control of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be paid to the Indiana Coalition for Public Education of Indiana. All other property which may at the time be owned by or under the control of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be disposed of by any officer of the organization having possession of the same to such person, organization, or corporation for such public charitable or educational uses and purposes as may be designated by the Board of Directors of the Indiana Coalition for Public Education of Monroe County and South Central Indiana the Foundation for Monroe County Schools.
[Amended: December 3, 2012] Section 7: National and State Per Member Payment
The Indiana Coalition for Public Education of Monroe County and South Central Indiana shall make a Per Member Payment to the state organization to be determined.
ARTICLE VII: Meetings
Section 1: Membership Meetings
There shall be at least three general meetings of the membership each year, including the Annual Meeting. Time and place shall be determined by the Board of Directors. The Board shall call a special membership meeting upon the written request of ten percent of the voting members.
Section 2: Annual Meeting
An Annual Meeting shall be held during November or December, the exact date to be determined by the Board of Directors. The Annual Meeting shall:
A. Adopt a local program for the ensuing year.
B. Elect officers, Directors, and members of the Nominating Committee.
C. Adopt an adequate budget.
D. Transact such other business as may properly come before it.
Section 3: Quorum
Ten percent of the voting members shall constitute a quorum at all general meetings of the Indiana Coalition for Public Education of Monroe County and South Central Indiana, provided written notice of the meeting is sent to the membership at least one week in advance. The official number of voting members should be that submitted to the Indiana Coalition for Public Education for per-member-payment purposes.
Section 4: Units
Small discussion groups shall meet according to a schedule determined by the Board.
ARTICLE VIII: Nominations and Elections
Section 1: Nominating Committee
The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors. The term of office shall be one year. Three members, none of whom shall be members of the Board, shall be elected at the Annual Meeting. Nominations for these offices shall be made by the current nominating committee. The other two members shall be appointed by the Board of Directors as soon as possible after the December Board Meeting. The organization of the nominating committee shall be determined by the committee itself. Any vacancy on the Nominating Committee shall be filled by the Board of Directors. Suggestions for nominations for Officers and Directors may be sent to this committee by any voting member.
Section 2: Report of the Nominating Committee and Nominations from the Floor
The report of the Nominating Committee of its nominations for Officers, Directors, and the members of the succeeding Nominating Committee shall be sent to all members of the Indiana Coalition for Public Education of Monroe County and South Central Indiana three weeks before the date of the Annual Meeting. The report of the Nominating Committee shall be presented to the Annual Meeting. Immediately following the presentation of this report, nomination may be made from the floor by any voting member, provided the consent of the nominee shall have been secured. In the ensuing year, when appointments are to be made by the chairperson and/or the Board of Directors, the previous Nominating Committee shall be consulted.
Section 3: Elections
When there is only one nominee for an office, the election for that office shall be by voice vote. When there are two or more nominees for an office, the election for that office shall be by secret ballot. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.
Approved: January 25, 2012
Indiana Coalition for Public Education of Monroe County
Approved: January 25, 2012
Amended: December 3, 2012
ARTICLE I: Name
The name of this organization shall be the Indiana Coalition for Public Education of Monroe County and South Central Indiana. This local organization is an integral part of the Indiana Coalition for Public Education and shall coordinate its efforts with that group.
ARTICLE II: Purpose and Policy
Section 1: Purpose
The purpose of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be to support public education and to act on selected governmental issues in conformity with the Principles of the Indiana Coalition for Public Education of the United States.
Section 2: Policy
The Indiana Coalition for Public Education of Monroe County and South Central Indiana shall oppose any public policy which detracts from the support of public education.
ARTICLE III: Membership
Section 1: Eligibility
Any person who subscribes to the purpose, policy, and principles of the Coalition shall be eligible for membership.
Section 2: Types of Membership
The membership of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be composed of voting members and associate members.
A. Citizens at least 18 years of age who join the Indiana Coalition for Public Education of Monroe County shall be voting members of both the local association and the state association.
B. Associate members shall be all other members who join the Coalition. They shall be non-voting members.
ARTICLE IV: Board of Directors
Section 1: Numbers, Manner of Selection, and Term of Office
The Board of Directors shall consist of the Officers, three elected Directors, and not more than three appointed directors.
A. Three Directors shall be elected by the general membership at each Annual Meeting and shall serve for a term of two years, or until their successors have been elected and qualified. Two persons may share a position as co-officers. The elected Directors shall take office after the adjournment of the outgoing Board during the Board Meeting following the Annual Meeting.
B. As soon as possible after the Annual Meeting, those members of the Board who will be in office on January 1st shall appoint such additional Directors, not exceeding three, as they deem necessary to carry on the work of the Coalition. Appointed Directors shall take office on January 1st and serve for one year.
Section 2: Qualifications
Only persons who are voting members of the Indiana Coalition for Public Education of Monroe County and South Central Indiana may be elected, appointed, or continue to serve as an officer or director of this organization.
Section 3: Vacancies
Any vacancy occurring in the Board of Directors other than in the chairmanship by reason of the resignation, death, or disqualification of an officer or elected member may be filled, until the next Annual Meeting, by a majority vote of the remaining members of the Board of Directors. Three consecutive absences of any member from a Board meeting without valid reason shall be deemed a resignation.
Section 4: Midterm Vacancies
In case of a midterm vacancy other than in the chairmanship, an officer or Director-at-large shall be elected at the next annual meeting to a one-year term, in order to preserve the biennial rhythm. Any new vacancy created by that election is to be filled by election at the same meeting.
Section 5: Powers and Duties
A. The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct the same, subject to the instructions of the general membership.
B. It shall plan and direct the work as necessary to carry out the program as adopted by the Indiana Coalition for Public Education.
C. In even-numbered years, the Board shall review the Policies and Procedures adopted by previous Boards.
D. The Board shall create and designate such special committees as it may deem necessary.
Section 6: Meetings
There shall be at least nine regular meetings of the Board of Directors annually. The chairperson may call special meetings of the Board of Directors and shall call a special meeting upon the written request of three members of the Board.
Section 7: Quorum
A. A majority of the members of the Board of Directors shall constitute a quorum.
B. Any one or more members of the Board may participate in a meeting by means of conference telephone or similar communications equipment allowing all persons participating in the meeting to hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
C. Board members who are unable to attend a Board meeting may appoint an alternate, who will have full voting rights.
ARTICLE V: Officers
Section 1: Enumeration and Election of Officers
The Officers of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be a chairperson, a Vice-chairperson, a Secretary, and a Treasurer, who shall be elected by the general membership at the Annual Meeting for a term of two years and shall serve until their successors have been elected and qualified. The officers shall take office after the adjournment of the outgoing Board during the Board Meeting following the Annual meeting.
Section 2: The chairperson.
The chairperson shall preside at all meetings of the organization and the Board of Directors. The chairperson may, in the absence or disability of the Treasurer, sign or endorse checks, drafts, and notes. The chairperson shall be, ex-officio, a member of all committees except the Nominating Committee. The chairperson shall have such usual powers of supervision and management as may pertain to the office of the chairperson and perform such other duties as may be designated by the Board.
Section 3: The Vice-chairperson.
The Vice-chairperson, shall, in the event of absence, disability, or death of the chairperson, possess all the powers and perform all the duties of that office. In the event that the Vice-chairperson is unable to serve in this capacity, the Board of Directors shall elect one of their members to fill the vacancy. The Vice-chairperson shall perform such duties as the chairperson and the Board shall designate.
Section 4: The Secretary
The Secretary shall keep minutes of all meetings of the Coalition and of all meetings of the Board of Directors. This person shall notify all Officers and Directors of their election. The Secretary shall sign, with the chairperson, all contracts and other instruments when so authorized by the Board, and shall perform such other functions as may be incident to the office.
Section 5: The Treasurer
The Treasurer shall collect and receive all moneys due. This person shall be the custodian of these moneys, shall deposit them in the financial institution(s) designated by the Board of Directors, and shall discharge the same only upon order of the Board. The Treasurer shall present statements to the Board at its regular meetings and an annual report to the Annual Meeting.
ARTICLE VI: Financial Administration
Section 1: Fiscal year
The fiscal year of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall begin on the first day of January in each year.
Section 2: Dues.
Annual dues are payable on the first day of the fiscal year (January 1). Any member who fails to pay dues by June 30 shall be dropped from the membership rolls. The Board shall submit recommended changes in dues for individual and/or joint membership at the annual meeting for approval by a 3/5 affirmative vote of members present and voting.
Section 3: Financial Review
The Board of Directors shall review the financial records annually. At its direction, reviews may be conducted by other persons.
Section 4: Budget
A budget for the ensuing fiscal year shall be submitted by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the Coalition as a whole.
Section 5: Budget Committee
A Budget Committee shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing fiscal year. The proposed budget, as approved by the Board of Directors, shall be sent to all members at least three weeks before the Annual Meeting. The Treasurer shall not be eligible to serve as chairman of the Budget Committee.
Section 6: Distribution of Funds and Property on Dissolution.
In event of a dissolution for any cause of the Indiana Coalition for Public Education of Monroe County and South Central Indiana, all moneys and securities which may at the time be owned by or under the absolute control of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be paid to the Indiana Coalition for Public Education of Indiana. All other property which may at the time be owned by or under the control of the Indiana Coalition for Public Education of Monroe County and South Central Indiana shall be disposed of by any officer of the organization having possession of the same to such person, organization, or corporation for such public charitable or educational uses and purposes as may be designated by the Board of Directors of the Indiana Coalition for Public Education of Monroe County and South Central Indiana the Foundation for Monroe County Schools.
[Amended: December 3, 2012] Section 7: National and State Per Member Payment
The Indiana Coalition for Public Education of Monroe County and South Central Indiana shall make a Per Member Payment to the state organization to be determined.
ARTICLE VII: Meetings
Section 1: Membership Meetings
There shall be at least three general meetings of the membership each year, including the Annual Meeting. Time and place shall be determined by the Board of Directors. The Board shall call a special membership meeting upon the written request of ten percent of the voting members.
Section 2: Annual Meeting
An Annual Meeting shall be held during November or December, the exact date to be determined by the Board of Directors. The Annual Meeting shall:
A. Adopt a local program for the ensuing year.
B. Elect officers, Directors, and members of the Nominating Committee.
C. Adopt an adequate budget.
D. Transact such other business as may properly come before it.
Section 3: Quorum
Ten percent of the voting members shall constitute a quorum at all general meetings of the Indiana Coalition for Public Education of Monroe County and South Central Indiana, provided written notice of the meeting is sent to the membership at least one week in advance. The official number of voting members should be that submitted to the Indiana Coalition for Public Education for per-member-payment purposes.
Section 4: Units
Small discussion groups shall meet according to a schedule determined by the Board.
ARTICLE VIII: Nominations and Elections
Section 1: Nominating Committee
The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors. The term of office shall be one year. Three members, none of whom shall be members of the Board, shall be elected at the Annual Meeting. Nominations for these offices shall be made by the current nominating committee. The other two members shall be appointed by the Board of Directors as soon as possible after the December Board Meeting. The organization of the nominating committee shall be determined by the committee itself. Any vacancy on the Nominating Committee shall be filled by the Board of Directors. Suggestions for nominations for Officers and Directors may be sent to this committee by any voting member.
Section 2: Report of the Nominating Committee and Nominations from the Floor
The report of the Nominating Committee of its nominations for Officers, Directors, and the members of the succeeding Nominating Committee shall be sent to all members of the Indiana Coalition for Public Education of Monroe County and South Central Indiana three weeks before the date of the Annual Meeting. The report of the Nominating Committee shall be presented to the Annual Meeting. Immediately following the presentation of this report, nomination may be made from the floor by any voting member, provided the consent of the nominee shall have been secured. In the ensuing year, when appointments are to be made by the chairperson and/or the Board of Directors, the previous Nominating Committee shall be consulted.
Section 3: Elections
When there is only one nominee for an office, the election for that office shall be by voice vote. When there are two or more nominees for an office, the election for that office shall be by secret ballot. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.
Approved: January 25, 2012